AI Growth Test — AI Lead & Proctor guide

Three phases, three audiences. Phase 1 is the AI Lead setting the school up. Phase 2 and 3 belong to the Proctor in the room. Students only ever see Phase 3.

Who does what

Access and proctor setup. Do all of this before the first session is due to run — a Proctor cannot see a roster or generate a code until their account is assigned to a grade.

Showing only the steps for the role you selected. Switch to Everyone in the sidebar to see the full guide.

1. 2.1

   Log in

   AI Lead
   1. Go to instructwin.com/aigt.
   2. Select Assessments.
   3. Choose your role: AI Lead & Proctor.
   4. Enter your email and password, then sign in.

   Credentials The same email and password as your Trainee account on the Training platform. There is no separate AIGT password.

   

2. 2.2

   Switch between your two roles — optional

   AI Lead

   Every AI Lead is also a Proctor for every grade by default. If you don’t want that, remove yourself from a grade — or add other staff and stay on as a primary or secondary Proctor yourself (see 2.3).

   Profile›Change Role ›pick a role

   

3. 2.3

   Assign Proctor accounts, per grade

   AI Lead

   Class Management›your grade ›Add a proctor

   1. Click Class Management in the left menu.
   2. Select the grade or year you want to add a Proctor to.
   3. Pick an existing Proctor from the list on the right — or create a new one with their first name, last name, username and email.
   4. Click Save changes.

   New proctor passwords Creating a Proctor generates a default password, shown to you on creation — or you can set the password yourself for that Proctor. Note it down: you are the one who passes it on.

   Rosters are per grade, not per section Several Proctors can be assigned to the same grade, and they all see the same student list.

   

   

   

4. 2.4

   Let Proctors manage the roster

   AI Lead

   Proctors can add missing students by default. This is the permission that controls it — a Proctor without it cannot add or remove anyone.

   Proctors›⋮ next to their name ›Manage Roster Access

   Before you remove a student Students are not split across sections. Check they are not enrolled in another Proctor’s section for the same grade — removing them affects every section that shares that grade.

   

5. 2.5

   Set the assessment timetable

   AI Lead

   AIGT Timetable›Add

   1. Click AIGT Timetable in the left menu.
   2. Click Add to create a new schedule record.
   3. Choose the grade, section and assigned Proctor(s), then set the date and time.
   4. Repeat for every grade and every section in the school.

   These records go to ADEK The timetable is shared with ADEK, and the assessment only becomes available to a grade’s students once its window is set here.

   

6. 2.6

   Device, internet & power readiness

   AI Lead

   Confirm this setup is the same for every student sitting the test:

   • A laptop, desktop or tablet — school-provided or personal, per school policy — running an up-to-date Chrome or Safari.
   • Reliable internet at the student’s seat, not just in the building.
   • Reliable power — a charged laptop, or an outlet within reach.
   • School IT has confirmed the network allows instructwin.com.
   • Other tabs and applications closed before starting, so nobody minimises the assessment window by accident.

   Why the closed tabs matter Minimising or switching away from the assessment window auto-flags the session and notifies ADEK. An accidental Alt-Tab counts.

Roster checks, done ahead of the day — not on it. A student who isn’t on the roster cannot sit the test, and sorting that out with five minutes to go is the single most common way a session runs late.

Showing only the steps for the role you selected. Switch to Everyone in the sidebar to see the full guide.

1. 3.1

   Verify the student roster

   Proctor
   1. Log in with the credentials your AI Lead gave you.
   2. Open the Roster tab to see your grade’s students.
   3. Check every student in your assigned grade appears — then confirm it with your AI Lead. That confirmation is your responsibility, not theirs.

   

2. 3.2

   Add or remove a student

   Proctor
   To add someone Click Enroll Student, then enter their first name, last name and Student ID.

   To remove someone Click the delete icon next to their enrolment — after checking they are not in another section of the same grade.

   If the buttons aren’t there You need Manage Roster Access, which only the AI Lead can grant (see 2.4).

   

Codes, logins, briefing, monitoring. Read section 4.3 aloud before anyone clicks Start.

Showing only the steps for the role you selected. Switch to Everyone in the sidebar to see the full guide.

1. 4.1

   Generate the access code

   Proctor

   Just before the session starts, click Regenerate Code. That creates a new 4-digit code every student in the room uses to sign in.

   Copy it immediately Navigate away without copying the code and you cannot see it again — you have to generate a new one, which replaces the old code for every student. Write it on the board first.

   The code lasts one hour Once it expires students can no longer sign in, and you must generate a new one to restore access.

   

   

2. 4.2

   Student login

   Student · proctor-assisted
   1. Go to instructwin.com/aigt, click Assessment, then select Student.
   2. Enter the Username (Student ID) and the access code from the Proctor.
   3. Click Sign In.
   4. Click Start to begin.

   The code is shared, the username is not Every student in the room types the same access code, but signs in under their own Student ID. Check the name on screen belongs to the student sitting there.

   

   

   

3. 4.3

   Brief students before they start

   Proctor

   Read this aloud

   Copy script

   • The assessment lasts 45 minutes, plus a 5-minute grace period.
   • Do not close or minimise the browser until you have clicked Submit — doing so automatically flags your session.
   • Report any technical issue to me immediately.
4. 4.4

   Monitor the room

   Proctor
   • Observe students’ screens continuously throughout the session.
   • Check the name on screen matches the student actually sitting there.
   • Do not leave the room unattended while the assessment is running.
   • Report any suspected violation on the platform, immediately — see section 5.
5. 4.5

   Timing rules

   Proctor
   45 min

   Assessment

   5 min

   Grace period

   50 min

   Hard limit

   • Time taken on the assessment is tracked.
   • Minimising the browser before submitting auto-flags the session and notifies ADEK.
   • The assessment is completed in one sitting.

Anything that happens during a session is logged on the platform — not by email, not verbally. That includes technical problems, not just integrity concerns.

Showing only the steps for the role you selected. Switch to Everyone in the sidebar to see the full guide.

1. 5.1

   What counts as a violation

   Proctor
   • Any form of cheating during the assessment.
   • Minimising or switching away from the assessment window.
   • Any other integrity concern you observe.
2. 5.2

   Report an incident

   Proctor

   Incidents›New Incident ›Log Incident

   1. Click Incidents in the left menu.
   2. Click New Incident.
   3. Select the class, and whether it concerns the whole class or a specific student.
   4. Choose a category, set the severity, and add a title and description.
   5. Click Log Incident.

   Categories on the form Technical issue · Accidental submission · Timing issue · Content issue · Absence / late start · Behavioural disruption · Suspected cheating · Other. Severity runs Low · Medium · High · Critical.

   Log it while you remember it Say what happened, when, and any steps already taken. A thin description written a day later is worth much less than two sentences written in the room.

   

The last step, and the one most easily forgotten — a session nobody marks complete stays open in ADEK’s view of the school.

Showing only the steps for the role you selected. Switch to Everyone in the sidebar to see the full guide.

1. 6.1

   Mark the assessment complete

   AI Lead

   AIGT Timetable›the session’s row ›Mark complete

   1. Open AIGT Timetable.
   2. Find the schedule record for the session that has finished.
   3. Click Mark complete.

   This notifies ADEK automatically Nothing else needs sending. A row marked complete can be reopened if you close it by mistake.

   

The six things that actually go wrong, and who fixes each one.

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